top of page
1.jpg

CONSTITUTION OF BETERINARYO SG

 

NAME

 

1.1       This Society shall be known as the “Philippine Veterinary Medical Association – Singapore (Beterinaryo SG)”, hereinafter referred to as “Society”.

 

PLACE OF BUSINESS

 

2.1         Its place of business shall be at “Bayanihan Centre, 43 Pasir Panjang Rd, Singapore 118503” or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies.  The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

 

OBJECTIVES

 

3.1       Its objectives are:

 

  1. To foster camaraderie and fellowship among graduates of Philippine veterinary schools working and/or residing in Singapore; currently working and/or residing in Singapore. Active membership status will automatically cease after more than 6 months of absence in the host country.

 

  1. To promote professional development through continuing education and training;

 

  1. To strengthen association with the Philippine Veterinary Medical Association (PVMA) through the sharing of skills and knowledge.

 

3.2       In furtherance of the above objects, the Society may meet regularly for educational programs and social events.

 

 

MEMBERSHIP QUALIFICATION AND RIGHTS

 

4.1       Membership is open to graduates of veterinary schools in the Philippines and currently working and/or residing in Singapore.

 

APPLICATION FOR MEMBERSHIP

 

5.1       A person wishing to join the Society shall submit his particulars to the Secretary on a prescribed form.

 

5.2       The Committee shall decide on the content of the application form for membership.

 

5.3       A copy of the Constitution shall be furnished to every approved member upon payment of the membership fee.

 

 

 

 

MEMBERSHIP FEES AND OTHER DUES

 

6.1       The membership fees shall be confirmed by the General Meeting on recommendation from the Committee from time to time.

 

6.2       Annual membership fees shall be payable within the first month of the year. If a member falls into arrears with his payment of membership fees or other dues, he shall be informed immediately by the Treasurer.  If he fails to settle his arrears within six (6) weeks of their becoming due, a Reminder will be sent to the member.  If he still fails to settle his arrears, a 2nd and Final Reminder will be sent after another 6 weeks from the 1st Reminder, to request that the member settle his arrears within 2 weeks of the date of the Final Reminder.  If the arrears are not settled within the deadline, the member's details will beremoved from the Members Register and he will cease to be a member.

 

6.3       If the lapsed member subsequently applies for membership, an administrative fee will be levied, in addition to the annual membership fee.

 

6.4       Any additional fund required for special purposes may only be raised from members with the consent of the General Meeting of the members.

 

 

SUPREME AUTHORITY AND GENERAL MEETINGS

 

7.1       The supreme authority of the Society is vested in a General Meeting of the members presided over by the President.

 

7.2       An Annual General Meeting shall be held in the second week of February.

 

7.3       At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.

 

7.4       If the Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society's notice board.

 

7.5       At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be emailed to all members at least four (4) days in advance of the meeting.

 

7.6       Unless otherwise stated in this Constitution, voting by proxy shall not be allowed at all General Meetings.

 

7.7       The following points will be considered at the Annual General Meeting:

 

a)        The previous financial year's accounts and annual report of the Committee.

 

b)        Where applicable, the election of office-bearers for the following term.

 

7.8       Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.

 

7.9       At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.

 

7.10     In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing Constitution.

 

MANAGEMENT OF THE SOCIETY

 

8.1       The administration of the Society shall be entrusted to the Executive Committee consisting of the following to be elected at each Annual General Meeting:

 

A President

A Vice-President and President-elect (Internal)

A Vice-President (External)

A Secretary

An Assistant Secretary

A Treasurer

An Assistant Treasurer

An Auditor

A Public Relations Officer

Immediate-Past President (IPP)

 

8.2       Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, “except the Treasurer” may be re-elected to the same or related post for a consecutive term of office. The term of office of the Committee members is two years.

 

8.3       Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.

 

8.4       A Committee Meeting shall be held at least once every three (3) months after giving seven (7) days' notice to Committee Members. The President may call a Committee Meeting at any time by giving five (5) days' notice. At least half (½) of the Committee Members must be present for its proceedings to be valid.

 

8.5       Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change.

 

8.6       The duty of the Committee is to organise and supervise the scheduling and fulfilment of all Society activities.

 

DUTIES OF OFFICE-BEARERS

 

9.1       The President shall chair all General and Committee meetings. He shall also represent the Society in its dealings with outside persons.

 

9.2       The Vice-Presidents shall assist the President and deputise for him in his absence.

 

9.2.1 The Vice President (Internal) shall be in charge of dealing with membership-related matters. He automatically becomes President one (1) year after his election and he shall assume the office of the President. He shall perform the duties of the President in case of the latter's absence or inability to serve or conduct the affairs of the Association.

 

9.2.2 The Vice President (External) shall assist the President in the Society’s dealings with outside persons.

 

9.3       The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an up-to-date Register of Members at all times.

 

9.4       The Assistant Secretary shall assist the Secretary and deputise for him in his absence.

 

9.5       The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness.  He is authorised to expend up to $200 per month for petty expenses on behalf of the Society. He will not keep more than $200 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer and either the President or the Vice-President or the Secretary.

 

9.6       The Assistant Treasurer shall assist the Treasurer and deputise for him in his absence.

 

9.7       The Auditor shall audit the Society’s accounts and maintain the financial viability of the society.

 

9.8       The Public Relations Officer shall assist the Vice President (External) and shall be in charge of maintaining public image for the Society

 

9.9 The Immediate Past President shall automatically become a member of the Board of Directors with the title of Immediate Past President.

 

 

 

 

AUDIT AND FINANCIAL YEAR

 

10.1     Two (2) voting members, not being members of the Committee, shall be elected as Honorary Auditors at alternate Annual General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term.

 

10.2     They:

 

a)        Will be required to audit each year's accounts.

 

b)        May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the Committee.

 

10.3     The financial year shall be from [to be determined by ROS].

 

TRUSTEES

 

11.1     If the Society at any time acquires any immovable property, such property shall be vestedin trustees subject to a declaration of trust.

 

11.2     The trustees of the Society shall:

 

a)        Not be more than four (4) and not less than two (2) in number.

 

b)        Be elected by a General Meeting of members.

 

c)        Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.

 

11.3     The office of the trustee shall be vacated:

 

a)        If the trustee dies or becomes unfit for office.

 

b)        If he is absent from the Republic of Singapore for a period of more than one (1) year.

 

c)        If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.

d)        If he submits notice of resignation from his trusteeship.

 

11.4     Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the Society's website for at least two (2) weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.

 

11.5     The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.

 

 

 

 

VISITORS AND GUESTS

 

12.1     Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society’s rules and regulations.

 

PROHIBITIONS

 

13.1     Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society's premises.  The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

 

13.2     The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.

 

13.3     The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

 

13.4     The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interests.

 

13.5     The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

 

13.6     The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head, Licensing Division, Singapore Police Force and other relevant authorities.

 

13.7     No press release and no communication to any public body, Government or otherwise may be made in the name of the Society or by the Secretary without the approval of the Committee.

 

AMENDMENTS TO CONSTITUTION

 

14.1     No alteration or addition/deletion to this Constitution shall be made except at a General Meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.

 

 

INTERPRETATION

 

15.1     In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use its own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.

 

 

 

DISPUTES

 

16.1     In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.

 

DISSOLUTION

 

17.1     The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Society for the time being resident in Singapore expressed in person at a General Meeting convened for the purpose.

 

17.2     In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or be donated to an approved charity or charities in Singapore.

 

17.3     Certificate of Dissolution shall be given within seven (7) days of the dissolution, to the Registrar of Societies.

 

 

- END -

bottom of page